Trial Period

According to the contract, the first three months at VSHN are the trial period. An extension due to illness or accident is possible.

During the Trial Period

During the trial period, the new VSHNeer is introduced to their new tasks in a targeted manner, following a written introductory program. They’re given all the information about their area of responsibility, team colleagues, organisation and objectives of the Squad, etc. The new VSHNeer is then introduced to their new tasks following a written introductory program. During this time, the new VSHNeer will also gain a deeper insight into the company’s philosophy and culture, history, products and services.

Periodic Review Talks

During these three months, a short review with their Squad Master will take place every two weeks. It’s important to find out if the employee has received all the information about VSHN, and do short assessments of the work done so far.

Information about VSHN

  • What does VSHN do?

  • What are the different Squads doing?

  • How to work with Jira and how to create tasks?

  • How to do attendance tracking in Odoo?

  • How to do worklogs?

  • When are all the regular meetings held, and what meetings are available?

  • Where to find the best food in town?

  • Where to find things in the VSHN office?

  • General company processes.

  • PeopleOps, whom to contact.

  • Corporate clubs (for example DnD, "beering," concerts).

  • Training opportunities (point out that it must be demanded by the new employee).

  • Organisation chart.

  • Organisational information/processes.

  • Products and services.

  • Safety regulations/emergency.

Assessment of the work

  • How’s everything working so far?

  • How’s the work progress and workload checked?

  • Is the introductory program implemented according to plan?

  • Are necessary changes implemented?

  • Are the working results correct?

  • Is the job description still correct?

  • Are the main tasks and goals clearly defined?

  • Does work meet expectations?

  • Is further training necessary?

  • Does the new VSHNeer feel comfortable?

  • How’s the workplace and climate?

  • Are there any wishes, suggestions or potential for improvement?

End of the Trial Period

Two weeks before the trial period ends the Squad Master files the trial period report together with the new employee. The report template is attached to the new employee ticket. In this report the general satisfaction, expertise, work performance, personal behavior and team integration is assessed. Furthermore it’s discussed whether the employee actually wants to stay with VSHN or not, and if there are any target agreements to define regarding further education, work performance improvements, or similar.

It’s important that all parties prepare seriously for this interview. Not least because it’s probably one of the last opportunities to terminate the employment relationship with a shortened notice period.

Decision

The report is send to PeopleOps by the Squad Master. Also the Squad of the employee should send a written recommendation to HR whether they want to keep the new employee or not. Anyone from VSHN can additionally send feedback or a recommendations to HR regarding new employees, but the Conflict resolution process should be followed first.

PeopleOps writes a report for the next Management meeting, should the recommendation be to not to keep a new employee. The Management takes the final decision.

Positive Decision

In this case everything continues as planned. If there were target agreements or future review meetings defined, HR makes sure this is controlled and done at the defined time.

The squad might have a lunch, share a few beers or an apéro together with the new employee to celebrate the end of the trial period!

Negative Decision

Should the decision be negative for the employee, a meeting is scheduled to inform them, usually with HR or Management.

Should the employee want to leave VSHN during or at the end of the probation period, the Squad Master should have a beer or lunch with him and clarify the reasons.

In any case the internal off-boarding process will be triggered.