Working at the office

VSHNeers are free to choose to work remotely or in the office.

Security Information

  • Our main doors are self-closing. You can only enter them by using your key, so don’t forget to carry the key with you.

  • If you use the goods lift in Neugasse 6 you need to grab the special key to go to the second floor.

  • Visitors have to fill in a visitor form (also for a quick visit and also if you knew them) due to ISO 27001 certification. These forms can be found at the main entrance in Neugasse 10.

Different offices

We’ve three different offices in Neugasse 6 & 10.

  • "Old office" (Neugasse 10, first floor): The Main entrance is located here, also one meetingroom, the common room, the kitchen and the Coffee room.

  • "Altair Office" (Neugasse 10, second floor): These desks are floating.

  • "New Office" (Neugasse 6, second floor): The extended office, find two more Meetingrooms here. The offices aren’t VSHN-marked (yet) and we don’t have a doorbell, so make sure to guide your visitors to the official entrance and pick them up there.

Dedicated desks

Everyone who commits to be in the office on at least two days per week has a fixed desk at the VSHN offices in Zurich. You’re free to change temporarily to any other free desk if it helps you to focus, work together or just for a change of scenery. When doing so, please adhere to the Desk sharing rules.

Desk sharing

In addition to desks dedicated to VSHNeers we’ve spare workplaces in most offices, they usually also consists of one big or 2 smaller screens, a docking station with charging power, electrical outlets, adjustable chair and desk, etc.

Besides the dedicated desks, we don’t schedule who sits at which desk, it’s a first-come, first-served approach. Still we’ve some rules when using spare or foreign desks:

  • Most VSHNeers are okay with using their desk in their absence, but please prefer to use a free desk over one that’s dedicated to a VSHNeer.

  • When there is no notebook or other personal belongings at a desk it’s considered free to use for everyone.

  • Keep the desk clean, especially when you don’t plan to sit there the next day

  • Don’t change the infrastructure.

  • Every VSHNeer has one or more boxes to store personal belongings, take the box(es) with you or store them in a shelf.

Including remote VSHNeers

With everything we do in our daily work we should follow a documentation-first and remote-first approach. This means that we don’t discuss and decide about work related things face-to-face during conversations in the office. Especially when only part of the team, stakeholders or interested people are around. Instead we:

  • Move discussions about work-related topics into our discussion forum.

  • Prepare suggestions in the wiki, as a merge request or as tickets comments and request feedback in the chat, team meetings, stand-ups, etc.

  • When talking and deciding about next steps, solutions, etc. in a ticket, document the decision and next steps in the ticket

  • Prefer written chat conversations over conversations in the office

You should still talk with each other in the office, socialize and have fun. We’ve spontaneous verbal conversations about work, this is only natural, just keep in mind to document decisions and request feedback before you just do something after a conversions.

Meetings

We plan and schedule meetings, workshops, retros, etc. - basically everything that involves discussions - as video calls so everyone can join from anywhere. We always try to prefer digital collaboration tooling over things like flipchart, whiteboard, etc. so that everyone has the same experience and context.

Exceptions
  • All invited people agreed in advance to be at the office, then a meeting can be held in a physical meeting room, using any tools available there.

  • Customer and partner meetings, where we focus on what works best for the other party.