Information about SARS-CoV-2 / COVID-19

This page provides details about the handling of the coronavirus situation at VSHN. The COVID Work Group is accountable to manage the rules and to decide about exceptions where needed and possible. Ask in #covid-wg (or if you’ve any questions after reading this page.


  • Obligation to work from home.

  • If it is not possible to work from home, wearing a mask in the office is required.

  • Office is closed for external persons.

The #covid-wg decides about exceptions.

Rules in the Office

If you need to work from the office, please ask the #covid-wg for an exception.

  • No external people in the office - no customers, partners, friends, family, etc., during office hours.

  • Keep a minimum distance of 1.5 m to other persons.

  • Wear a hygiene mask whenever you’re not alone in a room.

  • Air out the rooms every hour, windows can also be left open during the day.

  • There may only be that many people in a room that it is easy for everyone to keep the minimum distance.

  • Disinfect table surfaces before leaving your place.

  • Disinfect or wash your hands regularly, but at least when you enter the office.

In the common and coffee (entrance) room
  • Places are closed and chairs are removed. Minimum distance rule applies (including lunch break).

    • Wear a mask when you’re not eating or drinking.

    • Two per table, sitting diagonally shifted to keep the minimum distance.

    • Plan your break in shifts or find other locations if a room is full.

  • During the stay one window must be kept open.

  • Disinfect table surfaces before leaving your place and air out the room.

Events with and without externals
  • Since we generally do not require a COVID certificate to be in the office, we cannot make a certificate requirement for events and meetings for the office or a specific room that may be used by other VSHNeers.

  • Outside of office hours, you can organize events in generally accessible spaces (this excludes workplaces) where you verify the certificates of all attendees upon entry.


  • Whenever possible, carry out joint screen work online.

  • Outside of the VSHN office, events organized by VSHN need a protection concept, we currently recommend making a COVID certificate obligation.

  • If you meet outside of working hours and outside of VSHN offices (for example lunch on the roof terrace), this is private time and VSHN doesn’t give any rules for this, the general behavior recommendations of the Federal Office of Public Health (FOPH) apply.

Getting vaccinated

The Federal Office of Public Health (FOPH) recommends that you get vaccinated. Whether you get vaccinated is your own free decision. VSHN doesn’t check this and there are no restrictions for non-vaccinated VSHNeers at VSHN.

If a VSHNeer wants to be vaccinated, vaccination appointments are considered working time according to existing regulations on doctor visits.

Reporting possible infection

Please stay at home and contact People Ops immediately if you have been in the office for the last 7 days and have symptoms, had close contact with a person tested positive or tested positive.

Meetings and Workshops

We currently don’t offer in-person meetings or workshops for customers. We don’t want employees to feel that they have to come to the office or even go to the office of a customer.

You’re free to do in-person meetings outside of VSHN offices, when it’s your own personal decision. All participants have to agree in advance.

VSHN stands fully behind this decision, because we believe that the health of our employees and helping to slow down the COVID-19 pandemic is more important than the benefits of in-person meetings compared to a video meeting. If VSHNeers have trouble explaining this to a customer, the VSHN management will be happy to help clarify the situation.