Leave Requests

This section contains information about how to request holidays, or any other type of leave request.

Leave Requests

Every employee has to take two weeks holidays at a time once per year! The Swiss labour law demands this, in future Antares will check that this is done!
  • Leave requests must be approved by the Squad Master. Only with the approval of the Squad Master can leave requests be approved.

  • The respective holiday quotas are recorded by Antares in the ERP.

  • The holiday credits from the previous year are converted into overtime, and credited individually at the beginning of each year (To be mentioned separately on the payslip)

  • Leave requests must be entered for the current month before the wage payment, otherwise the payroll will be broken.

  • Leave requests can’t be granted subsequently. If you forgot to enter your holiday and had the day off, it will simply be deducted from your overtime.

Our ERP can’t capture half days; therefore only enter whole days!

Public Holidays

  • Public Holidays are also recorded by Antares in ERP.

  • Since only whole days can be allocated, "Sechseläuten" and "Knabenschiessen" are both recorded as the same single day (not as two separate days, but one day altogether.)

Military Service

  • Military service can be entered via the request "Military Service."

  • Military service requests don’t have to be approved by HR.

Special Occasions

  • For the days off listed under point 11 in the employment contract (wedding, move etc.), days off must be requested under Human Resources / Leaves / Allocation Requests.

  • Please use the leave type "Special Occasions." As soon as the requested number of days has been granted by HR, these can be entered as leave requests.

Unpaid Leave Requests

  • Unpaid holidays must also be applied for in advance.

  • Please enter these under Human Resources / Leaves / Allocation Requests and use the leave type "Unpaid."

  • Unpaid leave requests don’t have to be approved by HR.

Sick Leave and Medical Consultation

  • The leave types "Sick Leaves" and "Medical consultation" are deactivated because these absences are recorded in the attendances.

How to Record Leave Requests

  1. Odoo/Human Resources/Leaves/Leave Request → Double click in the calendar at the respective date where you want a day (or more) off.

  2. New window opens

    • Description: Description / Type of vacation

    • Leave Type: Legal Leaves <YEAR>

    • Duration: Duration of the vacation

    • Days: exact number of effective vacation days! Without weekends and public holidays

One week vacation = 5 days! Otherwise too many days will be taken from your vacation account. Part-time VSHNeers should also add whole days (exact hours are calculated in the background)
leave request

How to Record Sick Leaves and Medical Consultations

  • Doctor visits must be scheduled for off-peak hours or, in the case of part-time employees, for days off. If this isn’t possible, the absence must be recorded in the ticket VINT-739 with the note "Doctor’s visit".

  • In case of a full-day absence: make sure that the period corresponds to your daily working hours, that’s usually 8.5h.

  • In the case of a part-day absence: The maximum daily working time (8.5h) can’t be exceeded! Someone who works part-time, for example 80%, can’t write down more than 6.8h on that day.

Jira Ticket

Sick leaves and medical consultations must also be recorded on the JIRA ticket VINT-739 Sick Leave (record doctor’s visits with the note "medical visit").

Step-by-Step Guide

  1. Click on "Create" at the beginning of the absence in ERP under Human Resources / Attendances / Attendances

  2. Enter new Attendance with Action = "Sign In" and Action Reason = "Sick Leave / Medical Consultation

  3. Click "Save."

  4. At the end of the doctor’s visit, click on "Create" in ERP under Human Resources / Attendances / Attendances

  5. Enter new Attendance with Action = "Sign Out" and Action Reason = "Sick Leave / Medical Consultation

  6. Observe maximum daily working hours!

  7. Click "Save."

How to Record Unpaid Leave Requests

In order to make better weekly planning possible, unpaid absences (reduction of overtime) of more than 2 days must also be entered in the ERP in the future.
  1. Odoo/Human Resources/Leaves/Leave Request → Double click in the calendar at the respective date where you want a day (or more) off.

  2. New window opens

    • Description: Description / Type of vacation

    • Leave Type: Unpaid

    • Duration: Duration of the vacation

    • Days: exact number of effective vacation days! Without weekends and public holidays

One week vacation = 5 days
unpaid leave request