How to create VSHN Improvement Proposals

A VIP for the VSHN Improvement Process is created by creating a Jira issue in the project VSHN Improvement Proposals.

  1. Create a new VIP in Jira

    creating a vip
    1. Write a Summary - the title of the VIP.

    2. Set the Accountable Circle. They will further handle this VIP according to the process or assign it to another circle, should they not be accountable.

      This is an LDAP Group search, Teams and Delegrate Circles are named VSHN <circlename> here, for example VSHN Pollux
    3. Write a Driver in the description field. The format is explained here.

  2. Use the VIP number from Jira to create either a Wiki page or a Handbook Merge Request with the title: VIP-XX - Summary

  3. At this point you can already start writing a Proposal or add information that supports the driver on the wiki page, anyway at this point the process of handling VIPs starts.

    VIPs are all about creating proposals together and making decisions as a group in the accountable circle. Therefore never transition the VIP to another status yourself - leave it in Clarify and assign driver so it can be handled further later.

This How-to is tracked and reviewed as part of VIP-1