Working remotely

VSHNeers are free to choose to work remotely or at the office.

Working remotely is part of the work culture at VSHN. This page collects all you need to know about working remotely as a VSHNeer. Especially during COVID-19 we found out that even with everyone being remote everything works out very well.

Rules

Some rules for working remotely:

  1. Keep your SOGo calendar up to date.

  2. Let others know in the #general chat channel when you start and end your work day.

  3. Also let them know if you are taking a longer break (for example 30 minutes) outside of the common lunch time (most people do it usually between 12 PM and 13 PM). If you are on interrupt handling duty, follow their specific availability rules.

  4. Have Zoom and Chat open regularly (Be sure to have a Zoom account with your VSHN address).

  5. Stay focused on remote / Zoom meetings.

  6. If you have questions, write them in Zoom Chat during company meetings or meetings with many participants.

Socializing

In times when we don’t meet each other regularly, here are some ideas to stay in social contact:

  • Hang out in the #remoteoffice channel in our VSHN Chat.

  • Share a picture of your current working space in the #remoteoffice channel.

  • Tell others where you’re currently located if you change your work location from time to time.

  • Join the "lunchtime" Zoom channel during lunch.

  • Meet regularly in Zoom for a "coffee break."

  • Post funny stuff in the #off-topic channel.

  • Add your remote office coordinates to the shared map.

Find the links to these Zoom channels and the map in the #remoteoffice channel.

Tips and Tricks

Get yourself a comfortable working space

It should be comfortable and follow your preferences; you’ll spend the most of your time there.

Work out your routine and stick to it

Figure out your daily routine for getting work done, and bring yourself up into work-mood.
Develop your "starting day" routine. Some people like to do the same things they do when going to office, like shaving, applying make-up, or wearing normal office clothes.
Schedule small breaks to drink coffee/tea or to look outside your window. That will be good for your mental and physical health.
Don’t forget to exercise. This could be as minimal as go for a walk outside.
Also develop an "ending day" routine. Create a set of actions that signals the end of the workday and stay out of the computer, at least for some time.

Stay productive when working remote

Avoid distractions like TV or other devices that can remove your focus.
Don’t do normal domestic work, like laundry, cleaning, etc.
Set rules with the people that live with you during work-hours (family, kids, friends), like not entering the room and not doing any distracting noises.
During meetings, close room door and reduce the possible noise from pet animals. Also, use mute when not talking.

Working abroad (out of Switzerland)

Set your computer to the same timezone as Switzerland (VSHN Main Office.)

Request for help

Feel comfortable to request for help. Don’t spend too much time trying to figure out something that can be done with the help of others.

Know when to stop working

Usually time flies working remotely, and when you look to the clock you have done more that expected. Set a time when to "stop working." Count all hours and be strict with them.

Many others have written about best practices about remote working; here are some links to interesting articles:

Fun

Having a remote company meeting can be fun as well, see by yourself:

Zooming VSHNeers