Weekly Company Meeting

At VSHN there’s a mandatory all-hands weekly company meeting. The goal is to keep all employees on the same page on what’s going on at VSHN. Those unable to attend must read the meeting notes and relevant linked information or view the recording as soon as possible.

When

Mondays, 11:15 AM to 11:45 AM
Although the total time allocated for this meeting is 30 minutes, we strive to keep it under 15 minutes, reserving the remaining time for exceptional announcements.

Where

Remotely in the Zoom room whose URL is shown in the #general chat channel

Accountable

Adrian Kosmaczewski, Team Sol

Delegator

VSHNeer Success (VSHNeers Delegate Circle)

This meeting used to happen in person at the office before the COVID-19 pandemic. This is no longer possible, given the decision to employ people remotely and the opening of an office in Vancouver, Canada.

Rules

  • To respect the time of every attendee follow the meeting rules.

  • The meeting protocol is updated with the eventual discussions held during the meetings, without personal statements. A VSHNeer is assigned at the beginning of the meeting to write notes down.

  • The meeting is recorded with Zoom. The URL to the recording is appended to the meeting protocol and is kept for a maximum of two months. This recording helps VSHNeers absent in the meeting, either because in a different time zone or not able to attend for whatever reason.

Meeting Notes

Every weekly company meeting produces meeting notes stored in our wiki:

  • The meeting notes have to be pre-filled with the agenda (see template here).

  • We usually don’t talk about topics that weren’t on the agenda before the meeting.

  • The meeting chair writes down the results of the discussions and most important comments in the second column.

  • The meeting notes are easily found on the wiki for later reference.

The Sol team creates a new meeting note from the template (if not yet done by someone else) and checks all items before, during and after the meeting.


This meeting is tracked and reviewed as VIP-108