Delegate for Delegate Circles

Each Team that needs to be represented in a Delegate Circle selects a Delegate. This role is assigned per Delegate Circle in which the Team has to participate. This means a Team might have multiple Delegates for different Delegate Circles.

Key Responsibilities

In short, you represent your Team in Governance, therefore you act on behalf of your Team and not in your personal interest.

  • Prepare properly for Governance Meetings (study VIPs, Drivers, Proposals.)

  • Represent the needs of your Team, that fall into the Domain of the Delegate Circle.

  • Update your Team where it’s relevant (for example decisions affecting your Team.)

  • Participate in workshops and other formats to understand Drivers, Form and Tune Proposals and similar.

VSHNeers Delegate Circle

Special duties for the VSHNeers Delegate Circle:

  • Collect and moderate to define the recruiting needs of the Team.

  • Ensure that your recruiting needs are covered by the defined open positions.

  • Participate in decision making on the priorities (because of constraint to budget).

  • Help PeopleOps to find out where a new candidate would fit in if not given by an open position.

Assignment of this role

Each Team elects one Team member to be the Delegate per Delegate Circle for a certain period of time the Team defines themselves.

The minimum term is 6 months. This is important to have some stability in Delegate Circles.


Every Team elects a stand-in for this role. The Delegate organizes and informs the stand-in for planned absences.

The stand-in doesn’t participate in meetings or decision making when the Delegate is doing so. The stand-in passively listens in asynchronous (chat) channels though, to be ready to jump in if needed.

Delegator Responsibilities

The Delegator (your Team) has to give you time to account for this role.

Skills and Qualifications

  • Solid understanding of what Governance means.

  • Basic understanding of S3 Principles like Equivalence and Consent and Patterns like Domains, Consent Decision Making and Proposal Forming.

  • Ability to plan time for different roles, time to fulfil the responsibilities.

This role is tracked and reviewed as VIP-62