Leave Requests

This section contains information about how to request holidays, or any other type of leave request.

Leave Requests

Every employee has to take two consecutive weeks off once per year! The Swiss labour law demands this; People Operations check that this is done!

  • The respective holiday quotas are recorded by People Operations in the ERP.

  • The holiday credits from the previous year are converted into overtime, and credited individually at the beginning of each year (To be mentioned separately on the payslip)

  • Leave requests must be entered for the current month before the wage payment, otherwise the payroll will be broken.

  • Leave requests can’t be granted subsequently. If you forgot to enter your holiday and had the day off, it will simply be deducted from your overtime.

Our ERP can’t capture half days; therefore only enter whole days!

Public Holidays

  • Public Holidays are also recorded by People Operations in ERP.

  • Since only whole days can be allocated, "Sechseläuten" and "Knabenschiessen" are both recorded as the same single day (not as two separate days, but one day altogether.)

Military Service

  • Swiss Military service, Civil Service and Civil Protection Service can be entered via the request "Military Service."

  • Military service requests don’t have to be approved by People Operations.

Special Occasions

Additional paid days off include the following:

Event Duration

Own wedding

3 days

Wedding of a close relative

1 day (1st degree)

Birth of child with partner

20 days (paternity leave)

Change of residence

1 day per calendar year

Death of a family member

3 days (1st degree)
1 day (2nd degree)
Durations correspond to a 100% workload; pro rata for lower workloads

Must be requested in Odoo (under Human Resources / Leaves / Allocation Requests).

Please use the leave type "Special Occasions." As soon as the requested number of days has been granted by People Operations, these can be entered as leave requests.

Unpaid Leave Requests

  • Unpaid leave must also be applied for in advance.

  • Please enter these under Human Resources / Leaves / Allocation Requests and use the leave type "Unpaid."

  • Unpaid leave requests don’t have to be approved by People Operations.

Sick Leave and Medical Consultation

How to Record Leave Requests

It doesn’t matter whether you first reduce your holiday credit or your overtime. What’s important is that you allow yourself regular rest and plan some holidays.

  1. Odoo/Human Resources/Leaves/Leave Request → Double click in the calendar at the respective date where you want a day (or more) off.

  2. New window opens

    • Description: Description / Type of vacation

    • Leave Type: Legal Leaves <YEAR>

    • Duration: Duration of the vacation

    • Days: exact number of effective vacation days! Without weekends and public holidays

Legal Leaves must be approved by People Operations. Inform them directly, or ask a team member to inform PeopleOps via chat.

One week vacation = 5 days! Otherwise too many days will be taken from your vacation account. Part-time VSHNeers should also add whole days (exact hours are calculated in the background)
leave request

How to Record Unpaid Leave Requests

In order to make better weekly planning possible, unpaid absences (reduction of overtime) of more than 2 days must also be entered in the ERP.

  1. Odoo/Human Resources/Leaves/Leave Request → Double click in the calendar at the respective date where you want a day (or more) off.

  2. New window opens

    • Description: Description / Type of vacation

    • Leave Type: Unpaid

    • Duration: Duration of the vacation

    • Days: exact number of effective vacation days! Without weekends and public holidays

One week vacation = 5 days
unpaid leave request