Incident Prevention

The Incident Prevention issue type was introduced as part of VIP-119 in December 2021.

Definition

We’ve to do something to prevent a specific Incident. For example, Disk almost full.

Workflow

States

State	Meaning	Notes
Untriaged	Needs to be triaged by 1st Ops.	Potential incident in X days.
Open	Clarifying details with customer (can be VSHN).
Ready	Prioritization <→ Service Manager.
Selected	Going to be worked on next.
In Progress	Currently being worked on.
Waiting for Customer	We can’t work on this task as we the customer needs to do something first (test, give feedback, answer a question) but the task isn’t considered done from our side yet.
Internal Review	The issue is done (all task deliverables completed) and should be reviewed by a VSHNeer before closing.	Do not change the assignee, but mention the one you’re waiting for
Done	Finished. Nothing can be done anymore on this issue.	The issue can be re-opened and set back to in-progress if needed. If it’s a different issue, create a new ticket.

State

Meaning

Notes

Untriaged

Needs to be triaged by 1st Ops.

Potential incident in X days.

Open

Clarifying details with customer (can be VSHN).

Ready

Prioritization <→ Service Manager.

Selected

Going to be worked on next.

In Progress

Currently being worked on.

Waiting for Customer

We can’t work on this task as we the customer needs to do something first (test, give feedback, answer a question) but the task isn’t considered done from our side yet.

Internal Review

The issue is done (all task deliverables completed) and should be reviewed by a VSHNeer before closing.

Do not change the assignee, but mention the one you’re waiting for

Done

Finished. Nothing can be done anymore on this issue.

The issue can be re-opened and set back to in-progress if needed. If it’s a different issue, create a new ticket.

Transitions

Transition	Requirement
Untriaged → Selected	Urgent to prevent an incident "now."
Waiting for Customer → Done	Customer closes the ticket or confirms it can be closed.
Internal Review → Done	Write the resolution of the ticket in the comment.
Done → In Progress	Write a comment that clearly says why this issue should be re-opened.

Transition

Requirement

Untriaged → Selected

Urgent to prevent an incident "now."

Waiting for Customer → Done

Customer closes the ticket or confirms it can be closed.

Internal Review → Done

Write the resolution of the ticket in the comment.

Done → In Progress

Write a comment that clearly says why this issue should be re-opened.